Overview
The Office of Special Events is looking for a digital media partner (to include a videographer) to create a video highlighting various aspects of Philadelphia’s special events community.
In 2014, 2015, 2016 and 2017, the City of Philadelphia, through the Office of Special Events, was recognized as a “World Festival & Event City” by the International Festival & Event Association (IFEA). The 2018 award submission process requires applicants to enter a short video highlighting the unique cultural and positive impact of events on local businesses & communities. (For an idea of the project please visit our YouTube page for past videos.) The budget for this project is $7,500.
The proposed timeline of the project is as follows:
- RFP opens on April 9th, 2018
- Responses and questions are open through April 13th, 2018
- Selections for interviews will be made on April 16th, 2018
- Final selection will be made on April 20th, 2018
- Begin production on April 23rd, 2018
- First Review/Draft on June 22nd, 2018
- Final product due 12PM EST on June 29th, 2018
Format
It is suggested that the final product include:
- Infographics / Overlays
- Footage from special events (dates and locations TBD)
- Historical documentation (video, pictures, etc.)
Responsibilities
Project Management Assistance
- Provide consulting services in the development stages of a video production project
- Work with staff to coordinate roles, responsibilities and expectations for the project
- Coordinate quality control of all development work and deliverables
- Ensure the project(s) stay on schedule and within scope and budget
Production and Direction
- Assist with development of timelines, storyboards and/or scripts
- Scout locations and schedule shoots
- Coordinate required personnel and technicians
- Secure “b-roll” footage from various sources as needed
- Conduct video shoots, providing all necessary equipment and qualified operators
Post-Production
- Provide post-production services to edit raw footage into the finished product, including rough cut and final editing, sound mixing and visual effects
- Provide supplemental graphics and audio as needed
- Deliver finished product(s) in desired formats
Submitting a Proposal
Interested parties should send a brief proposal to the attention of Olivia Gillison (olivia.gillison@phila.gov) & Natalie Faragalli (Natalie.Faragalli@phila.gov) no later than 12:00PM EST on Thursday, April 13th 2018, including:
- Information about the individual/company
- Relevant work samples
- Cost proposal
- Creative vision for the project
*The final product is due no later than 12:00PM EST on Friday, June 29th, 2018*